Billing Specialist job description: duties, skills and qualifications.

Core duties

7

O*NET task statements

O*NET occupation

Billing and Posting Clerks

O*NET-SOC 43-3021.00

Preparation

Job Zone 1-2 of 5

very little to some preparation

Typical entry education

High school diploma or equivalent

BLS 2025–35

Median pay

$48,500

BLS May 2025

Data Government data groups this job as Billing and Posting Clerks (O*NET-SOC 43-3021.00). O*NET 31.0 lists “Billing Specialist” as a job title for this occupation only (evidence: O*NET's Sample of Reported Titles (titles job holders report), O*NET job-incumbent data, the U.S. Employment and Training Administration and employer job postings). Figures on this page are for that occupation. TryHired has no separate career page for this title yet.

1. Verify accuracy of billing data and revise any errors. importance 4.7 of 5
2. Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered. importance 4.2 of 5
3. Keep records of invoices and support documents. importance 4.1 of 5
4. Operate typing, adding, calculating, or billing machines. importance 4.0 of 5
5. Create billing documents, shipping labels, credit memorandums, or credit forms. importance 3.6 of 5
6. Perform general administrative tasks, such as answering telephones, scheduling appointments, and ordering supplies or equipment. importance 3.6 of 5
7. Contact customers to obtain or relay account information. importance 3.4 of 5

Work activities O*NET rates most important here: Working with Computers, Communicating with Supervisors, Peers, or Subordinates, Getting Information, Processing Information and Establishing and Maintaining Interpersonal Relationships.

Also part of the job

Supplemental tasks O*NET lists for this occupation: less central than the core duties above, and not done in every job.

• Review compiled data on operating costs and revenues to set rates.
• Answer inquiries regarding rates, routing, or procedures.
• Load machines with statements, cancelled checks, or envelopes to prepare statements for distribution to customers or stuff envelopes by hand.
• Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services.
• Consult sources, such as rate books, manuals, or insurance company representatives, to determine specific charges or information such as rules, regulations, or government tax and tariff information.
• Review documents, such as purchase orders, sales tickets, charge slips, or hospital records, to compute fees or charges due.

Knowledge areas: English Language, Mathematics, Administration and Management, Economics and Accounting and Administrative.

Software O*NET lists for this occupation: Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft Word, Epic Systems, MEDITECH software. These are examples O*NET records for the job, not a list of tools every employer uses or a checklist of what you must know.

• Education: BLS lists a high school diploma or equivalent as the typical entry-level education.
• Experience: BLS lists no work experience in a related occupation as typical to enter.
• Training on the job: BLS lists moderate-term on-the-job training as typical once hired.
• Preparation: O*NET places the job in Job Zone 1-2 of 5 (very little to some preparation). Some occupations may need little or no previous experience; others require several months to a year of experience.
• Licenses and certifications: not listed here. A license is a legal requirement set by a state; a certification is a credential from a private or professional body. Rules vary by state and employer, and a missing entry on this page does not mean none is required: check with your state's licensing board.

The most common answer among billing specialists surveyed by O*NET is a bachelor's degree (33%).

Job title: Billing Specialist
[Company] · [City, State] · [Full-time or part-time] · [Pay range, where your state requires one]

About the role
[Company] is hiring a Billing Specialist to compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
[One sentence on your team and why this role matters.]

What you will do
- Verify accuracy of billing data and revise any errors.
- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Keep records of invoices and support documents.
- Operate typing, adding, calculating, or billing machines.
- Create billing documents, shipping labels, credit memorandums, or credit forms.
- Perform general administrative tasks, such as answering telephones, scheduling appointments, and ordering supplies or equipment.
- Contact customers to obtain or relay account information.

What we are looking for
- [Education: BLS lists a high school diploma or equivalent as typical for this occupation; set the level this role truly needs]
- [Experience: BLS lists no related work experience as typical to enter; set what this role needs]
- Strength in reading comprehension, speaking and active listening
- Working knowledge of English Language and Mathematics
- [Software your team uses, e.g. Microsoft Excel or Microsoft Office software]
- [Any license or certification your state or company requires]

[Schedule, benefits and how to apply]

Illustrative: every name, employer, school, date and number in these samples is fictional or a bracketed placeholder. Replace each bracket with your own true details; never copy a result you did not achieve.

Not a real job posting. This template is TryHired's illustration built from government occupational data. It is not an opening at any employer, and no employer wrote it.

For Billing and Posting Clerks, the median annual wage was $48,500 in May 2025. The median hourly wage was $23.32. BLS estimates about 404,060 jobs in this occupation in the U.S.

BLS projects employment of Billing and Posting Clerks to decline 0.1% from 2025 to 2035, with about 37,000 openings a year over that period, including openings to replace workers who leave.

• Read a real billing specialist posting next to the core duties above. Duties it repeats, such as “Verify accuracy of billing data and revise any errors”, tell you what that employer weighs most; anything it adds is specific to that team.
• Tailor your resume to the posting, not to this page: describe only billing specialist work you have actually done, with your own results.
• Prepare a story for each of the top-rated skills (reading comprehension and speaking): a real situation, what you did and what changed.