Document Control Specialist job description: duties, skills and qualifications.

Core duties

16

O*NET task statements

O*NET occupation

Document Management Specialists

O*NET-SOC 15-1299.03

Preparation

Job Zone 4 of 5

considerable preparation

Data Government data groups this job as Document Management Specialists (O*NET-SOC 15-1299.03). O*NET 31.0 lists “Document Control Specialist” as a job title for this occupation only (evidence: the U.S. Employment and Training Administration and employer job postings). O*NET figures on this page are for that occupation. BLS publishes no wage or projection for it on its own: it is counted within the residual group Computer Occupations, All Other, whose figures are not shown. TryHired has no separate career page for this title yet.

1. Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content. importance 4.7 of 5
2. Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval. importance 4.3 of 5
3. Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists. importance 4.2 of 5
4. Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata. importance 4.2 of 5
5. Develop, document, or maintain standards, best practices, or system usage procedures. importance 4.2 of 5
6. Assist in the assessment, acquisition, or deployment of new electronic document management systems. importance 4.2 of 5
7. Administer document and system access rights and revision control to ensure security of system and integrity of master documents. importance 4.1 of 5
8. Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff. importance 4.0 of 5
9. Write, review, or execute plans for testing new or established document management systems. importance 4.0 of 5
10. Monitor regulatory activity to maintain compliance with records and document management laws. importance 3.9 of 5
11. Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary. importance 3.9 of 5
12. Conduct needs assessments to identify document management requirements of departments or end users. importance 3.8 of 5
13. Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. importance 3.8 of 5
14. Document technical functions and specifications for new or proposed content management systems. importance 3.7 of 5
15. Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving. importance 3.6 of 5
16. Consult with end users regarding problems in accessing electronic content. importance 3.6 of 5

Work activities O*NET rates most important here: Working with Computers, Evaluating Information to Determine Compliance with Standards, Getting Information, Communicating with Supervisors, Peers, or Subordinates and Documenting/Recording Information.

Also part of the job

Supplemental tasks O*NET lists for this occupation: less central than the core duties above, and not done in every job.

• Analyze, interpret, or disseminate system performance data.

Knowledge areas: English Language, Administration and Management, Computers and Electronics, Customer and Personal Service and Administrative.

Software O*NET lists for this occupation: Microsoft Excel, Microsoft Office software, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word. These are examples O*NET records for the job, not a list of tools every employer uses or a checklist of what you must know.

• Education and training: BLS publishes no entry-level education, experience or training category for this occupation on its own (it is counted within Computer Occupations, All Other).
• Preparation: O*NET places the job in Job Zone 4 of 5 (considerable preparation). A considerable amount of work-related skill, knowledge, or experience is needed for these occupations.
• Licenses and certifications: not listed here. A license is a legal requirement set by a state; a certification is a credential from a private or professional body. Rules vary by state and employer, and a missing entry on this page does not mean none is required: check with your state's licensing board.

Most O*NET's occupation experts for this occupation (60%) name a bachelor's degree as the education the job requires.

Job title: Document Control Specialist
[Company] · [City, State] · [Full-time or part-time] · [Pay range, where your state requires one]

About the role
[Company] is hiring a Document Control Specialist to implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
[One sentence on your team and why this role matters.]

What you will do
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.

What we are looking for
- [Education this role truly needs]
- Strength in reading comprehension, active listening and writing
- Working knowledge of English Language and Administration and Management
- [Software your team uses, e.g. Microsoft Excel or Microsoft Office software]
- [Any license or certification your state or company requires]

[Schedule, benefits and how to apply]

Illustrative: every name, employer, school, date and number in these samples is fictional or a bracketed placeholder. Replace each bracket with your own true details; never copy a result you did not achieve.

Not a real job posting. This template is TryHired's illustration built from government occupational data. It is not an opening at any employer, and no employer wrote it.

BLS publishes no wage and no employment projection for Document Management Specialists on its own. The occupation is counted within Computer Occupations, All Other, a residual group of unrelated jobs, so no figure from that group is shown here as document control specialist pay.

• Read a real document control specialist posting next to the core duties above. Duties it repeats, such as “Assist in determining document management policies to facilitate…”, tell you what that employer weighs most; anything it adds is specific to that team.
• Tailor your resume to the posting, not to this page: describe only document control specialist work you have actually done, with your own results.
• Prepare a story for each of the top-rated skills (reading comprehension and active listening): a real situation, what you did and what changed.