Interview confirmation email: accept the invite and confirm every detail.
The reply to an interview invitation is the first piece of your work the team sees. Make it fast, clear and easy to schedule, and use it to collect the details you need to prepare.
Reply to an interview invitation within a day. Thank them, accept one of the offered times (or offer two or three alternatives), and confirm the format, the address or video link, the length and who you will meet. Ask whether you should prepare anything. Repeat the date, time and time zone in your reply so there is no confusion.
3 copy-ready templates
Illustrative: names, companies, dates and numbers in these templates and examples are fictional. Replace every bracket with your own true details before you send anything.
Accept an offered time
When to use: When one of their proposed times works.
Subject: Re: Interview for [Role] Hi [Name], Thank you for the invitation. [Day, date] at [time, time zone] works well for me. Could you confirm who I'll be meeting and whether it will be by video, phone or in person? Is there anything you would like me to prepare? I look forward to it. Best regards, [Your name]
Propose other times
When to use: When none of the offered times work.
Hi [Name], Thank you for the invitation to interview for the [Role] position. Unfortunately I'm not available at the times suggested. Would any of these work instead: [option 1], [option 2] or [option 3] ([time zone])? I'm happy to adjust. Best, [Your name]
Confirm the day before
When to use: Optional, for in-person interviews or when the invite was arranged by phone.
Hi [Name], just confirming tomorrow's interview at [time] at [address or link]. I'll ask for [contact name] at reception. See you then, [Your name]
Disclosure: TryHired makes HIRED, a paid job-search program, so we have a conflict of interest when we mention it. Every template on this page is free to use without buying anything.
What to confirm before the interview
| Situation | What to do |
|---|---|
| Date, time and time zone | Restate them in your reply. |
| Format | Video platform, phone number or address and floor. |
| Who you will meet | Names and titles, so you can prepare. |
| Length | So you can plan your day and your answers. |
| Anything to prepare | A presentation, a test, documents or ID. |
The same message, rewritten
Illustrative example with fictional details.
| Version | Example |
|---|---|
| Weak | Sure, sounds good. |
| Strong | Thank you for the invitation. Thursday 12 March at 2:00 pm Eastern works well. Could you confirm who I'll be meeting and whether it will be on video? |
Why it matters: 'Sounds good' leaves the date ambiguous and misses the chance to learn who you are meeting. The strong reply prevents a missed interview and helps you prepare.
Mistakes to avoid
- Replying days later.
- Forgetting the time zone for remote interviews.
- Accepting a time you might have to move.
- Not asking who you'll meet.
Write yours faster
Questions people ask
How quickly should I reply to an interview invitation?
Is it OK to ask for a different time?
Should I ask who will interview me?
What if the invitation came through a scheduling link?
How this page is built
Written by Maid Dizdarevic, a career coach and 8x LinkedIn Top Voice. The templates and timing guides are practical advice, labelled as advice. We do not publish response rates or success rates, and every example uses fictional details.
- How a specific employer or recruiter will respond: practices vary by company, industry and person.
- Legal advice: for contracts, severance releases or disputes, talk to an employment attorney or the relevant agency.
- Outcomes: no message, template or program can promise an interview or a job.
- TryHired editorial guidance by Maid Dizdarevic, career coach, Nov 2, 2026.