Administrative Assistant resume: the keywords, bullets and skills to prove.
Built from what the job actually involves: the core duties, the skills and tools rated most important, and bullet formulas you fill with your own numbers. No made-up example person.
[Your name]
Experience
[Employer] · Administrative Assistant · [dates]- Greeted visitors or callers for [scale: how many, how often]; [result you can prove].
- Created, maintained, and entered information into databases for [scale: how many, how often]; [result you can prove].
- Used computers for various applications, such as database management or word processing for [scale: how many, how often]; [result you can prove].
Skills
Adobe Creative Cloud software, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Apache Cassandra, Apache HadoopA strong Administrative Assistant resume proves the core duties of the job with results: create, maintain, and enter information into databases; schedule and confirm appointments for clients, customers, or supervisors; and maintain scheduling and event calendars. Name the tools employers look for, such as Adobe Creative Cloud software, Adobe Illustrator, Adobe InDesign, inside the bullets where you used them. The skills rated most important for the role are active listening, speaking and reading comprehension (O*NET).
Why these lines work
Data Each line maps to a core task rated important by workers in the role. Hover or tap a note.
- 1Core duty, provenGreet visitors or callers and handle their inquiries or direct them…Rated one of the most important tasks for the role (O*NET). The bracketed parts are where your own numbers go.
- 2Core duty, provenCreate, maintain, and enter information into databasesRated one of the most important tasks for the role (O*NET). The bracketed parts are where your own numbers go.
- 3Core duty, provenUse computers for various applications, such as database management…Rated one of the most important tasks for the role (O*NET). The bracketed parts are where your own numbers go.
- Summary
- Skills
- Experience
- Education
- Certifications
Skills can lead because the role needs less prior preparation (Job Zone 2).
Administrative Assistant bullets, rewritten
- GreetResponsible for greet visitors or callers and handle their inquiries or direct them to the…Greeted visitors or callers, [how many / how often], which [result: time saved, errors cut, revenue, people served].
- Create,Responsible for create, maintain, and enter information into databasesCreated, maintained, and entered information into databases, [how many / how often], which [result: time saved, errors cut, revenue, people served].
- UseResponsible for use computers for various applications, such as database management or word…Used computers for various applications, such as database management or word processing, [how many / how often], which [result: time saved, errors cut, revenue, people served].
- OperateResponsible for operate office equipment, such as fax machines, copiers, or phone systems and…Operated office equipment, such as fax machines, copiers, or phone systems, [how many / how often], which [result: time saved, errors cut, revenue, people served].
Advice Fill every highlighted bracket with something true and checkable. If you can't, choose a different duty.
Words that belong on an Administrative Assistant resume
Data Tools reported for the role (with O*NET demand flags), the most important skills and knowledge areas. Use the ones that are true for you.
- Adobe Creative Cloud softwareTool · Hot technology
- Adobe IllustratorTool · Hot technology
- Adobe InDesignTool · Hot technology
- Adobe PhotoshopTool · Hot technology
- Apache CassandraTool · Hot technology
- Apache HadoopTool · Hot technology
- Apache HiveTool · Hot technology
- Atlassian JIRATool · Hot technology
- CanvaTool · Hot technology
- FacebookTool · Hot technology
- Active ListeningSkill · importance 4.0/5
- SpeakingSkill · importance 4.0/5
- Reading ComprehensionSkill · importance 3.9/5
- WritingSkill · importance 3.8/5
- Service OrientationSkill · importance 3.5/5
- Time ManagementSkill · importance 3.5/5
- AdministrativeKnowledge
- English LanguageKnowledge
- Computers and ElectronicsKnowledge
- Customer and Personal ServiceKnowledge
- Administration and ManagementKnowledge
How central each skill is to the job
Data O*NET importance, 1 to 5.
Administrative Assistant resume checklist
Common questions
What skills should I put on an Administrative Assistant resume?
What keywords should an Administrative Assistant resume include?
Should I use a resume template?
How this page is built
Duties, skills, knowledge and tools come from O*NET 31.0 for the occupation. Bullet scaffolds rewrite O*NET task statements in the past tense and leave every number for you to fill in. Section order follows the role's O*NET Job Zone.
- What a specific employer screens for: always mirror the job description.
- Your results: we never invent numbers.
- O*NET 31.0 Database, U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. TryHired selected, ranked and combined the data; O*NET is not responsible for these pages.
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